technical assistance platform
This is an online platform that accommodate both the public section (the project information portal) and the private section dedicated to the collaboration between the team members and stakeholders
bird’s eye view
If we refer to the technical assistance implementation phase, we can provide professional support for project management. The management, communication and support platform for implementation can be offered by PMC as-a-service for the duration of the project. This means that you don’t have to purchase any licence or software, you only have to let us know that you want to automate the implementation for your European Technical Assistance or Capacity Building project, we will setup your dedicated environment and you are ready to go. This process can be foreseen form the proposal stage and all costs can be included in your backstopping costs. Additionally, for your technical proposal, you can benefit also on the detailed description of the platform and you can include it in the backstopping section of your proposal, thus being able to gain additional evaluation points.
It is obvious that the use of specialised tools and platforms for managing the implementation of a technical assistance or capacity building project also leads to financial advantages. Thus, in the case of a GLOBAL PRICE project, these tools will save a lot of expert-days while the amounts you bill will not depend on the number of expert-days so you will have extra profit margin. For FEE BASED projects, the use of such tools and platforms, in addition to driving the same expert-day economy, will optimise the costs that you will have with the backstopping team and which are included in the daily rate of key and non-key experts, thus increasing the profit margin of the project.
be two steps ahead of the others
a closer look to the main features
This module is dedicated mostly to the project team. The functionalities includes time-sheets reporting, progress reporting and team evaluations. This module contributes to an increased efficiency of the services by allowing the team to focus on the work rather than on traditional paperwork related to reporting.
This module represents the project content repository. Documents and other type of content are accessible based on the role of each team member, dedicated access rights and permissions are granted by the administrator. External (stakeholders such as CA, Beneficiary)are also granted with access rights and permissions.
This module provides all the users (team members and stakeholders) with all needed contact information for the parties and individuals involved in the project implementation.
Calendar and events
This module provides the project calendar and the events scheduling functionalities. Thus, using this module, each event can be scheduled, invitations can be sent to the future participants (using the above mentioned contact database), presentation materials can be uploaded to be available for participants review and minutes of meetings and/or other outputs from the events can be published afterwards.
This module has a great impact on connecting the project team with the stakeholders. The actions for collecting opinions and feedback from the stakeholders as well as consolidating the information and provide in-depth analysis is automated by this module. The functionalities of this module includes (without being limited to): Online questionnaires to be used for specific feedback collection; Online questionnaires for collecting the information for assessing the existing situation and needs; Questionnaires to be used within the workshops and seminars for collecting information and for the event evaluation; Online certification questionnaires in order to evaluate the participants. The module provides dedicated functionalities for creating distribution lists for the questionnaires and to set time limits for receiving the information from the stakeholders. Moreover, consolidated reporting and analysis is available. Furthermore, all functionalities are available in a secure environment and under a well controlled system of access rights and permissions in order to ensure privacy and confidentiality (where applicable). All functionality are accessible from mobile devices also, thus increasing the possibility and willingness of the stakeholders to provide the needed information. On the project team side, this module allows a huge increase of efficiency and effectiveness for the activities related to the collection, consolidate, report and integrate the opinions and feedback from the stakeholders.
This module allows the team members (and when needed other stakeholders also) to stay in contact during the project implementation. The module provides fast communication methods including instant messenger and shall give a special attention to the possibility to access all the communication features from the mobile devices.This module provides the support for online meetings such as Zoom, Skype or WEBEX meetings.
As-is/to-be and gap analysis
An integrated rules mapping and change governance platform is used to provide a granular view of the relationship between the AS-IS and TO-BE situations and the organisational entities, processes, assets and plans that they relate to. Areas requiring remediation will be recorded as risks against any “identified gap” and captured in the context of associated organisational entities, processes, locations, assets etc. This will support an ability to consolidate requirements into single bodies of work where appropriate, whilst maintaining a clear view of how each activity relates back to the “identified gap” that it has been created to address. Individual remediation plans will then be scoped, capturing details of cost components, impacts, program risks and dependencies within the platform. Then with the platform’s ability to perform dynamic scenario analysis, stakeholders will be able to efficiently review and assess the relative time, cost and risk impact of alternative investment approaches and at the same time interrogate, pivot and report information quickly and effectively.